1. Introduction
SmaarT HR ("the App") is developed and operated by ProcessSmaart Private Limited ("we," "us," or "our").
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use the SmaarT HR mobile application.
By using SmaarT HR, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We collect the following data from users (employees and administrators) who access the App:
- Personal Information: name, email address, and phone number
- Location Information: geo-location data for attendance verification
- Authentication Data: login credentials used to access the App
We do not collect financial, biometric (beyond face-detection verification), or other sensitive information beyond what is required for attendance and payroll management.
3. How We Use Information
Your information is used only to:
- Record and manage attendance based on location, face detection, or NFC authentication
- Generate and manage payroll records
- Manage employee profiles within the organization
- Communicate important updates regarding HR processes
We do not sell, rent, or share personal data with any third parties.
4. Data Storage and Security
All collected data is stored on secure cloud servers operated by trusted infrastructure providers that comply with industry-standard data-protection and encryption practices.
We implement technical and organizational safeguards to prevent unauthorized access, alteration, disclosure, or destruction of your information.
While we strive to use commercially acceptable means to protect your personal information, no method of electronic storage or transmission over the Internet is 100% secure.
5. Data Sharing
We do not share personal data with external or third-party service providers.
Data may be shared only:
- With authorized administrators within your company, or
- If required by law, subpoena, or court order
6. Data Retention
We retain data only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Upon termination of employment or company request, personal data will be deleted from our active systems within a reasonable timeframe.
7. User Rights
Depending on your jurisdiction, you may have rights to:
- Access, correct, or delete your personal data
- Restrict or object to data processing
- Request data export for portability
To exercise these rights, contact us at mail@processsmaart.com.
8. Children's Privacy
SmaarT HR is intended for use by company employees aged 18 and above. We do not knowingly collect information from children under 18.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted at https://processsmaart.com/privacy-policy and reflected by a new "Effective Date."
10. Contact Us
If you have questions or concerns about this policy, please contact us:
📧 mail@processsmaart.com
🏢 ProcessSmaart Private Limited
🌐 https://processsmaart.com